University Policy Notes
Events held on Stanford campus must meet Stanford University Event Requirements.
Per BEAM (fka the Career Development Center), recruiting events or company informational sessions may be held only at BEAM, Tresidder Student Union or the Faculty Club. (Espie Santiago & Brett Alpert 1-7-16)
Building 550 Event Host Responsibility
Any event held in Bldg 550 needs a host who is a d.school faculty or staff member or a Design Group faculty member. The event host's administrator will have responsibilities associated with the event. At a minimum, the administrator will need to
- collect the required information for the reservation (see Event Requirements & Reservation Process below)
- ensure the event contacts understand space requirements, including building rules and safety issues
- enter the event in the room reservation system
- when the event will be more than minimally disruptive, please send an email to firstname.lastname@example.org to notify the community
Depending on the nature of the event and the requirements of the organizer, the administrator may have additional responsibilities, including answering questions about the space, arranging for building access, finding alternate locations for displaced groups, dealing with problems involving noise, set-up, clean-up, resetting the furniture, etc.
Please keep this in mind when considering hosting an event.
Event Requirements and Reservation Process
To request a reservation in Building 550, please contact the Design Group, Center for Design Research or d.school staff member associated with your activity (or your event host's administrator) and provide the following information:
- Event name & brief description
- Event date
- Contact person's name
- Name of the Design Group faculty member, or d.school faculty or staff member who is hosting the reservation
- Reservation start and end time (allowing for setup and cleanup)
- Event start and end time
- Approximate # of attendees
- Will food be served?
- Will beverages be served?
- Will alcohol be served? If so, who will be checking IDs?
- Cleanup arrangements (see below)
Please note that events may not be advertised until required work orders are in place.
Design Group courses and other offerings may supersede other reservations.
Building 550 Room Details
You may not borrow furniture from a room you have not reserved without first checking with Kristin Burns (email@example.com). In most cases, Bldg 550 furniture may not be removed from the building. Room 200 tables may never be removed from the building.
Building Access After Hours
To arrange building access for events after normal business hours, the event host's admin should email ME Facilities Support.
Event Staging Requirements
Events in the Atrium: The Atrium is an open area that building occupants and visitors will be walking through; it is not a private or secured area. Please note that a three-foot aisle must be maintained along the kitchen/conference room side to allow passage through the building.